KAYS ELECTRONICS (PA4HIRE) hire, herein referred to as 'the company', will submit a written
quotation referencing the terms and conditions below which the hirer shall accept in writing forming a
contract. In the absence of any written quotation or written acceptance, the verbal acceptance of goods
received for hire or purchase will
constitute a contract and acceptance of the terms and conditions contained herein.
2. Period of hire
The period of hire is understood to mean the period for which the pa/lighting equipment is to be ready
and available for use.
3. (i) Conditions of site
The company's quotation for hire charges is made on the assumption that the site on which the
equipment is to be erected or to which goods are to be delivered is;
a) Flat level firm ground with easy access for heavy motor transport and
b) Has no drain pipes, cables or other services buried beneath the surface or otherwise concealed If the
site does not comply with these requirements the company may in its discretion either rescind the
Contract by giving verbal or written notice to the hirer or make additional hire charges. The company
shall not be liable for any
loss damage or expense resulting from such rescission of the Contract.
3. (ii) Liability for damage to site and services
Whether the site complies with the foregoing requirements or not the company shall not be under any
liability whatsoever to make good any damage to the site nor shall the company be under any liability
whatsoever in respect of damage to fixtures fittings drains pipes or cables or other services buried under
or around the site or otherwise concealed or any consequential loss resulting from such damage unless
an accurate plan showing the precise position of such fixtures fittings drains pipes or cables or other
services shall have been supplied to the company.
3. (iii) Positioning of PA & lighting equipment
The hirer shall provide the company with a plan showing the position in which the pa & lighting
equipment shall be erected or alternatively shall have a representative on the site for that purpose. If the
hirer shall fail to provide a plan or have a representative on the site the company may erect the
equipment where it considers appropriate given the information available and it shall be deemed to have
performed the Contract. Any wasted journeys due to absent representatives will be charged for.
Deliveries left at unattended premises are left at the hirer's risk.
4. Variation of hire charges
The company reserves the right to vary the quoted hire charges in the event of any increase taking place
before or during the period of hire in the cost of labour, materials or transport.
The company reserves the right to charge a deposit of £50 minimum per contract to confirm the booking;
the balance will be payable 21 days prior to the event. Delivery is of minimum charge of £20.00 ( ask for
cost for distance charge)
6. Loss or damage
The hirer is wholly responsible for all equipment on hire from the time of delivery until collection. The
hirer will be responsible for the safe custody of the company's property on the site and will make good to
the company all loss or damage to the company's property or equipment hired or used on the site (other
than fair wear and tear) including breakages, damage and loss due to theft or burglary, unless it be
proved that such loss or damage be caused by faulty material or workmanship or negligence on the part of
the company. No guarantee can be given that equipment will be removed the following day. We cannot
accept any items in place of those supplied. Goods at all times remain the property of the company.
The hirer should insure the equipment for loss or accidental damage, (this may be included in the
hirers event insurance).
8. Liability to third parties
The company will not be responsible for, and the hirer will indemnify the company against ,all claims for
injury to persons or loss of or damage to property howsoever caused, unless it is proved that such injury
or damage be caused by faulty material or workmanship or negligence on the part of the company.
The hire charges do not include attendance by the company's staff except during the actual processes of
erection and dismantling, unless previously arranged in writing.(additional charges apply for attendance).
The hirer is responsible for giving notice to or obtaining all necessary permits from any authorities who
are or may be concerned and must make application to the planning authority, district surveyor, police,
fire service, and any similar authority or organisation. Any cost as incurred in delays or modifications in
the work arising from the absence of or misrepresentation of all such necessary permissions and permits
shall be payable to the company by the hirer and shall be deemed to be part of the hire charge for the
purpose of clause 5 above.
11. Force Majeure
While every effort will be made by the company to carry out any order accepted, the full performance of it
is subject to variation or cancellation by the company consequent upon act of God, war, strikes, riots,
lock-outs or other labour disturbances, fire, flood, restrictions of the use of transport, fuel or power,
requisitioning, shortage of material or transport or labour or any other cause beyond the control of the
company. In the case of extreme bad weather, the company reserves the right to cancel the contract if the
weather would cause damage to the equipment outside or prove a health & safety risk to persons working,
in which case the cost to the hirer will be the deposit.
12. Cancellation or premature termination of contract In the event of the hirer cancelling the contract
after a firm order has been placed, charges will be levied as follows: More than 14 days notice - 25% total
hire charge.7 to 14 days notice - 50% total hire charge Less than 7 calendar days notice - 100% total hire
13. Electrical supply
The hirer is responsible for ensuring that the venue has sufficient power supply, plug points, connectors
etc for the sound & lighting equipment hired, as well as any other requirements they may have.
Complaints as to shortage or damage of goods should be made on receipt, before use. Complaints of this
nature received on return of goods cannot be entertained.